Copy an Approval Flow to Another Workspace

Copies an approval flow's structure (stages, rules, and approvers matched by email) into another workspace you manage.

Updated Sep 29, 2026

POST

/v1/approval-flows/{flow}/duplicate

curl -X POST "https://api.orshot.com/v1/approval-flows/<FLOW>/duplicate" \
  -H "Authorization: Bearer <ORSHOT_API_KEY>" \
  -H "Content-Type: application/json" \
  -d '{
    "targetWorkspaceId": 1,
    "name": "<NAME>",
    "slug": "<SLUG>",
    "includeGrants": true
  }'

const res = await fetch("https://api.orshot.com/v1/approval-flows/<FLOW>/duplicate", {
  method: "POST",
  headers: {
    "Content-Type": "application/json",
    Authorization: "Bearer <ORSHOT_API_KEY>",
  },
  body: JSON.stringify({
    "targetWorkspaceId": 1,
    "name": "<NAME>",
    "slug": "<SLUG>",
    "includeGrants": true
  }),
});

const data = await res.json();

import requests

response = requests.post(
    "https://api.orshot.com/v1/approval-flows/<FLOW>/duplicate",
    headers={"Authorization": "Bearer <ORSHOT_API_KEY>"},
    json={
      "targetWorkspaceId": 1,
      "name": "<NAME>",
      "slug": "<SLUG>",
      "includeGrants": True
    },
)

data = response.json()

$ch = curl_init("https://api.orshot.com/v1/approval-flows/<FLOW>/duplicate");
curl_setopt($ch, CURLOPT_RETURNTRANSFER, true);
curl_setopt($ch, CURLOPT_CUSTOMREQUEST, "POST");
curl_setopt($ch, CURLOPT_HTTPHEADER, [
    "Authorization: Bearer <ORSHOT_API_KEY>",
    "Content-Type: application/json",
]);
curl_setopt($ch, CURLOPT_POSTFIELDS, json_encode([
  "targetWorkspaceId" => 1,
  "name" => "<NAME>",
  "slug" => "<SLUG>",
  "includeGrants" => true
]));

$data = json_decode(curl_exec($ch), true);
curl_close($ch);

require "net/http"
require "json"

uri = URI("https://api.orshot.com/v1/approval-flows/<FLOW>/duplicate")
req = Net::HTTP::Post.new(uri)
req["Authorization"] = "Bearer <ORSHOT_API_KEY>"
req["Content-Type"] = "application/json"
req.body = {
  "targetWorkspaceId": 1,
  "name": "<NAME>",
  "slug": "<SLUG>",
  "includeGrants": true
}.to_json

res = Net::HTTP.start(uri.hostname, uri.port, use_ssl: true) { |http| http.request(req) }
data = JSON.parse(res.body)

Enterprise Only

The Approvals API is available on Enterprise plans, or through first-party apps (the Orshot app and the Orshot MCP server). This endpoint needs manage access. See Enterprise pricing to get access.

Copies an approval flow's structure (stages, rules, and approvers matched by email) into another workspace you manage. Templates are not copied. Returns the people who could not be matched in the target workspace. A workspace you're not in answers 404 not_found (code approval.workspace_not_found), like one that doesn't exist. Through the API it needs an OAuth token granted both workspaces: an API key reaches only its own (403 approval.workspace_not_accessible). Reviewers can't copy flows.

Send an Idempotency-Key header to retry safely: a repeat within 24 hours returns the first response and changes nothing.

Endpoint#

Endpoint

https://api.orshot.com/v1/approval-flows/:flow/duplicate

Path Parameters#

Parameter	Type	Required	Description
`flow`	String	Yes	The approval flow's id or slug. A number is an id, anything else a slug.

Request Body#

Parameter	Type	Required	Description
`targetWorkspaceId`	Integer	Yes	Workspace to copy the structure into (you must manage approval flows there).
`name`	String	No	Display name. Up to 80 characters.
`slug`	String	No	Slug in the target workspace.
`includeGrants`	Boolean	No	Copy who may approve, matched by email; unmatched people are listed. Default `true`.

Headers#

Header	Required	Description
`Authorization`	Yes	`Bearer <API key or OAuth token>`
`x-workspace-id`	No	OAuth tokens with several workspaces: the workspace to act in. API keys ignore it.
`X-Orshot-User-Id`	No	API keys only: the user id of the owner, admin or member this call is for. See Acting for a Team Member below.
`Idempotency-Key`	No	Up to 255 visible characters, unique per request. A replay within 24 hours returns the stored response with Idempotent-Replayed: true.
`X-Session-Id`	No	Groups the calls of one agent or MCP session in the activity history.

Acting for a Team Member#

With an API key, you can send X-Orshot-User-Id with the user id of an owner, admin or member of the workspace to make this call for them. It needs both the key's access level and that person's own access, and it's credited to them: people see "Priya Shah, via API key", and they aren't notified about their own change. See acting for a team member.

Request#

JavaScript

await fetch("https://api.orshot.com/v1/approval-flows/brand-and-legal/duplicate", {
  method: "POST",
  headers: {
    "Content-Type": "application/json",
    Authorization: "Bearer <ORSHOT_API_KEY>",
    "Idempotency-Key": "<unique request id>",
  },
  body: JSON.stringify({
    "targetWorkspaceId": 53,
    "includeGrants": true
  }),
});

JSON

{
  "flow": {
    "id": 3,
    "slug": "brand-and-legal",
    "name": "Brand and legal",
    "description": "Brand approves the design, then legal clears it for automation.",
    "color": null,
    "blocksRenders": true,
    "settings": {
      "entry": {
        "mode": "manual",
        "stage": null,
        "filters": {
          "folderIds": [],
          "tags": []
        },
        "includeEmbedTemplates": false
      },
      "onEdit": "require_reapproval"
    },
    "presetSlug": "brand-legal",
    "presetVersion": 1,
    "sortKey": "i",
    "createdAt": "2026-09-28T09:30:00.000Z",
    "updatedAt": "2026-09-28T09:30:00.000Z",
    "archivedAt": null,
    "stages": [
      {
        "id": 9,
        "slug": "draft",
        "name": "Draft",
        "color": null,
        "category": "open",
        "rules": {
          "editable": true,
          "render": {
            "image": false,
            "pdf": false,
            "video": false
          },
          "enter": {
            "from": "any",
            "requireComment": false,
            "requires": "contribute"
          },
          "approval": {
            "mode": "any",
            "count": 1,
            "allowSelf": false,
            "perOutput": false,
            "allowConditions": false
          },
          "next": {
            "onApproved": null,
            "onChangesRequested": null
          },
          "onEdit": "require_reapproval",
          "dueHours": null
        },
        "sortKey": "i",
        "archivedAt": null,
        "itemCount": 0
      },
      {
        "id": 10,
        "slug": "brand-review",
        "name": "Brand review",
        "color": null,
        "category": "review",
        "rules": {
          "editable": false,
          "render": {
            "image": false,
            "pdf": false,
            "video": false
          },
          "enter": {
            "from": "any",
            "requires": "contribute",
            "requireComment": false
          },
          "approval": {
            "mode": "any",
            "allowSelf": false,
            "allowConditions": false,
            "perOutput": false,
            "count": 1
          },
          "next": {
            "onApproved": "design-approved",
            "onChangesRequested": "draft"
          },
          "onEdit": "require_reapproval",
          "dueHours": null
        },
        "sortKey": "r",
        "archivedAt": null,
        "itemCount": 0
      }
    ]
  },
  "unmatchedGrantees": [
    "priya@acme.com",
    "group:legal"
  ],
  "warnings": []
}

Response Fields#

Responds 201 with:

Field	Type	Description
`flow`	Object	One ApprovalFlow, fields below.
`flow.id`	Integer	Numeric id.
`flow.slug`	String	Stable; use it in URLs and tool calls.
`flow.name`	String	Display name.
`flow.description`	String	Can be `null`.
`flow.color`	String	Can be `null`.
`flow.blocksRenders`	Boolean	Templates render through the API only from stages that allow it. Downloads from the studio and the embed editor are never blocked.
`flow.settings`	Object	Flow settings v1 (rules.js).
`flow.presetSlug`	String	Can be `null`.
`flow.presetVersion`	Integer	Can be `null`.
`flow.sortKey`	String	Position in its list, as sortable text.
`flow.stages`	Array	List of ApprovalStage (on get).
`flow.viewer`	Object	`{ capabilities, stages, canArchive }`. On get, what you may do here: capabilities for the flow as a whole (approvals.view, flow.manage, item.add, item.move, item.remove, item.decide, item.override, comment.create...), stages maps each stage id to the capabilities you have in it. item.move in a stage means you may put a template there (approved stages take approvers only); its enter.from rule still applies. canArchive says whether you may archive the flow, which stays open when it is over the plan's limit.
`flow.overPlanLimit`	Boolean	True when the flow is past the plan's limit of live approval flows (on list and get; the first flows in list order stay active). Such a flow can be read, commented on and archived. Every other change to it or its templates (add, move, take out, approve, request changes, withdraw an approval, change the flow, its stages or its access) is refused with 403 flow_limit_reached, code approval.flow.over_plan_limit. It doesn't block API renders, lock edits or wait on anyone. Archiving an active flow makes the next one active; upgrading makes them all active.
`flow.createdAt`	String	ISO 8601 timestamp.
`flow.updatedAt`	String	ISO 8601 timestamp.
`flow.archivedAt`	String	ISO 8601 timestamp. Can be `null`.
`unmatchedGrantees`	Array	List of string values. People and groups of the source flow with no match in the target workspace; their grants were not copied.
`warnings`	Array	Non-blocking notices, each `{ code, message? }`, for example `no_approver`. Always present on writes, empty when there is nothing to say.

Error Responses#

Every error has the same body: error, code, message and helpUrl, plus the fields that apply (required, role, context, blockers, violations, issues, current). Branch on error; code is more specific. See the error reference.

Status Code	Error	Description
401	`oauth_token_invalid`	The OAuth token is invalid, expired or revoked.
403	`api_key_missing`	No `Authorization: Bearer` header.
403	`permission_denied`	You don't have access to do this. Ask an owner or admin. `code` names the capability, for example `approval.item.decide_denied`; `required` and `role` say what was missing. With `code: insufficient_scope`: the OAuth token lacks `workspace:approvals:admin`. With `code: approval.member_header_not_member`: `X-Orshot-User-Id` names someone who isn't an owner, admin or member of the workspace now. With `code: approval.member_header_not_allowed`: an OAuth token sent `X-Orshot-User-Id`.
403	`plan_required`	The workspace's plan doesn't include Approvals, or doesn't include this part of it.
403	`enterprise_api_required`	Using approvals with an API key needs an Enterprise plan. Contact hi@orshot.com to turn it on.
403	`flow_limit_reached`	Your plan allows N approval flows. Archive one or upgrade to add more.
404	`not_found`	This doesn't exist or isn't available to you. Reviewers get this, never 403, for flows and templates outside their access.
409	`state_conflict`	With `code: approval.request_in_progress`: the same Idempotency-Key is still running.
422	`validation_failed`	Some fields aren't valid: the fields listed in issues. `issues` lists each field with a path and a reason.
422	`validation_failed`	With `code: approval.member_header_invalid`: `X-Orshot-User-Id` isn't a user id.
422	`validation_failed`	With `code: approval.idempotency_key_reused`: the Idempotency-Key was used with a different request.
429	`rate_limit_exceeded`	More than 120 approvals requests in a minute from one person or key. Wait for Retry-After.
503	`approvals_unavailable`	Approvals aren't available right now. Try again in a moment. Also returned while approvals are not switched on for the API.

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