Add a Template to an Approval Flow

Puts a template into an approval flow at its entry stage (or the stage you name).

Updated

POST
/v1/approval-flows/{flow}/items
curl -X POST "https://api.orshot.com/v1/approval-flows/<FLOW>/items" \
  -H "Authorization: Bearer <ORSHOT_API_KEY>" \
  -H "Content-Type: application/json" \
  -d '{
    "templateId": 1,
    "stage": "<STAGE>",
    "comment": "<COMMENT>",
    "reviewedVersion": "<REVIEWED_VERSION>"
  }'

Puts a template into an approval flow at its entry stage (or the stage you name). If the flow blocks renders, API renders of the template stop until it reaches a stage that allows them, so confirm with the person when the template is used in live automations. Reviewers can't add templates: 403 approval.item.add_denied, or 404 for a template or flow they can't see.

Send an Idempotency-Key header to retry safely: a repeat within 24 hours returns the first response and changes nothing.

Endpoint#

Endpoint
https://api.orshot.com/v1/approval-flows/:flow/items

Path Parameters#

ParameterTypeRequiredDescription
flowStringYesThe approval flow's id or slug. A number is an id, anything else a slug.

Request Body#

ParameterTypeRequiredDescription
templateIdIntegerYesThe template's id.
stageStringNoStarting stage; the flow's entry stage when omitted. A number is an id, anything else a slug.
commentStringNoOptional note. Up to 5000 characters.
reviewedVersionStringNoRequired when the destination is an approved stage: the template's current_version you looked at (item.template.currentVersion). Refused with stale_review if the design changed since.

Headers#

HeaderRequiredDescription
AuthorizationYesBearer <API key or OAuth token>
x-workspace-idNoOAuth tokens with several workspaces: the workspace to act in. API keys ignore it.
X-Orshot-User-IdNoAPI keys only: the user id of the owner, admin or member this call is for. See Acting for a Team Member below.
Idempotency-KeyNoUp to 255 visible characters, unique per request. A replay within 24 hours returns the stored response with Idempotent-Replayed: true.
X-Session-IdNoGroups the calls of one agent or MCP session in the activity history.

Acting for a Team Member#

With an API key, you can send X-Orshot-User-Id with the user id of an owner, admin or member of the workspace to make this call for them. It needs both the key's access level and that person's own access, and it's credited to them: people see "Priya Shah, via API key", and they aren't notified about their own change. See acting for a team member.

Request#

JavaScript
await fetch("https://api.orshot.com/v1/approval-flows/brand-and-legal/items", {
  method: "POST",
  headers: {
    "Content-Type": "application/json",
    Authorization: "Bearer <ORSHOT_API_KEY>",
    "Idempotency-Key": "<unique request id>",
  },
  body: JSON.stringify({
    "templateId": 101
  }),
});
JSON
{
  "item": {
    "id": 1,
    "flow": {
      "id": 1,
      "slug": "brand-and-legal",
      "name": "Brand and legal"
    },
    "stage": {
      "id": 1,
      "slug": "draft",
      "name": "Draft",
      "category": "open",
      "color": null
    },
    "template": {
      "id": 101,
      "name": "Spring sale banner",
      "thumbnailUrl": "https://storage.orshot.com/thumbnails/101.png",
      "currentVersion": "5b8e2f7a-3c1d-4e9b-a6f0-7d2c8e1b4a93",
      "folderId": null,
      "tags": []
    },
    "reviewRound": 1,
    "revision": 1,
    "approvals": null,
    "changesRequested": null,
    "commentCount": 0,
    "canRender": {
      "image": false,
      "pdf": false,
      "video": false
    },
    "heldBack": null,
    "dueAt": null,
    "createdAt": "2026-09-28T09:30:00.000Z",
    "updatedAt": "2026-09-28T09:30:00.000Z"
  },
  "warnings": []
}

Response Fields#

Responds 201 with:

FieldTypeDescription
itemObjectOne ApprovalItem, fields below.
item.idIntegerNumeric id.
item.flowObject{ id, slug, name }.
item.stageObject{ id, slug, name, category, color }. Color is the stage's color, null when it has none.
item.templateObject{ id, name, thumbnailUrl, currentVersion, folderId, tags }. With currentVersion to send back as reviewedVersion when approving, folderId the template's folder (null for none) and tags its tags (string[]).
item.reviewRoundIntegerGoes up each time the template re-enters review.
item.revisionIntegerSend it back on move (state_conflict if it changed).
item.approvalsObject{ mode, required, approvedBy: Person[], changesRequestedBy: Person[], submitter?: { id } }. For the current round, in review stages. submitter is who submitted it when the stage keeps them from approving it themselves (the stage doesn't let people approve what they submitted, and they are not an owner or admin).
item.changesRequestedObject{ by: Person[], stage: { id, slug, name } }. The change request it was sent back with, until it is resubmitted. Can be null.
item.commentCountIntegerComments on the template (replies included, deleted ones left out).
item.canRenderObject{ image, pdf, video }. Booleans.
item.movedWithoutApprovalObject{ by: Person, at: ISO date, reason }. or absent, present while the template sits where an owner or admin moved it without its approvals.
item.dueAtStringISO 8601 timestamp. Can be null.
item.createdAtStringISO 8601 timestamp.
item.updatedAtStringISO 8601 timestamp.
warningsArrayNon-blocking notices, each { code, message? }, for example no_approver. Always present on writes, empty when there is nothing to say.

Error Responses#

Every error has the same body: error, code, message and helpUrl, plus the fields that apply (required, role, context, blockers, violations, issues, current). Branch on error; code is more specific. See the error reference.

Status CodeErrorDescription
401oauth_token_invalidThe OAuth token is invalid, expired or revoked.
403api_key_missingNo Authorization: Bearer header.
403permission_deniedYou don't have access to do this. Ask an owner or admin. code names the capability, for example approval.item.decide_denied; required and role say what was missing. With code: insufficient_scope: the OAuth token lacks workspace:approvals:write. With code: approval.member_header_not_member: X-Orshot-User-Id names someone who isn't an owner, admin or member of the workspace now. With code: approval.member_header_not_allowed: an OAuth token sent X-Orshot-User-Id.
403plan_requiredThe workspace's plan doesn't include Approvals, or doesn't include this part of it.
403enterprise_api_requiredUsing approvals with an API key needs an Enterprise plan. Contact hi@orshot.com to turn it on.
404not_foundThis doesn't exist or isn't available to you. Reviewers get this, never 403, for flows and templates outside their access.
409state_conflictSomeone else moved this template first. Refresh to see where it is now. current carries the item's revision and stage now.
409state_conflictWith code: approval.request_in_progress: the same Idempotency-Key is still running.
422validation_failedSome fields aren't valid: the fields listed in issues. issues lists each field with a path and a reason.
422validation_failedWith code: approval.member_header_invalid: X-Orshot-User-Id isn't a user id.
422validation_failedWith code: approval.idempotency_key_reused: the Idempotency-Key was used with a different request.
429rate_limit_exceededMore than 120 approvals requests in a minute from one person or key. Wait for Retry-After.
503approvals_unavailableApprovals aren't available right now. Try again in a moment. Also returned while approvals are not switched on for the API.
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