Google Forms
Run Orshot workflows when your Google Form gets a new response and turn submissions into images, PDFs, and videos automatically
Introduction#
The Google Forms integration lets a workflow run every time your form gets a new response. Each submission becomes a row of data (one field per question), so you can render personalized images, certificates, social graphics, PDFs, or videos from it and deliver them anywhere a workflow can: webhooks, Slack, Google Drive, your own storage, and more.
Connect Google Forms#
- In Orshot, open Integrations from your workspace sidebar.
- Find Google Forms and click Connect.
- Approve access on Google's consent screen. Keep all the requested permissions checked, then you're returned to Orshot as Connected.
Only workspace owners and admins can connect or disconnect, and there's one connection per workspace.
Orshot asks for read-only access: your form's questions, its responses, and your Drive file list (names only, so the form picker can show your forms). Orshot never edits your forms or files.
The workflow trigger#
Add the New Google Forms response trigger to a workflow:
- Create a workflow and pick New Google Forms response as the trigger.
- Choose your form from the picker, or paste the form's edit URL (
docs.google.com/forms/d/FORM_ID/edit). Share links (/forms/d/e/...) don't work here since Google's API can't read them. - Optionally enable Process existing responses to run the workflow for responses that were already submitted before you activated it.
- Add your render and delivery steps, then activate.
Orshot checks the form for new responses on a schedule (how often depends on your plan). The trigger fires once per response, when it's first submitted; if a respondent later edits their response, the workflow doesn't run again.
Response data#
Each response arrives as a flat row your steps can map to template fields:
| Field | Description |
|---|---|
response_id | Google's unique id for the submission. |
submitted_at | When the response was submitted. |
respondent_email | The respondent's email, when your form collects emails. Empty otherwise. |
| One field per question | Keyed by the question's title, e.g. Your name. |
A few details on how answers are flattened:
- Multiple-choice and checkbox answers with several selections are joined with commas.
- File upload answers use the uploaded file names.
- Grid questions (multiple-choice or checkbox grids) become one field per row, named like
Rate each feature - Speed. - Questions the respondent skipped come through as empty strings, so your field mappings stay stable.
Notes#
- Renders started by the workflow use your workspace's credits, like any other workflow run.
- The number of responses processed per check is capped by your plan.
- Disconnecting Google Forms stops any workflows that use the trigger until you reconnect.
Need Help?#
- Contact support at hi@orshot.com or use the chat button in your Orshot dashboard
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